Grants FAQs
What should I do when I am ready to submit a proposal?
Submit the Notice of Intent Form as soon as you are aware of the grant.
Visit AgPAS (AGNR Pre-Award Services) for all pre-award forms, guidance, and related materials.
Need the current FY fringe rate?
Click here to view the current list of UMD fringe rates.
How do I find my base salary?
Follow this guide to locate your current base salary. If you have employees on the grant, please share this with them.
Have expenses for a grant but don’t have a worktag yet?
Complete an AANA form to obtain a temporary account to charge expenses.
How do I pay research participants?
Follow the Research Incentives Process.
How do I know when I can spend salary savings?
Salary savings may only be spent once they have been earned.
How long should I keep research records?
Research Records - records maintained by investigators detailing research conducted by faculty and students (including research on human subjects).
Retain records relating to investigational new drugs for the longer of 5 years after research results are submitted to the U.S. Food and Drug Administration (FDA) in support of an application for a research or marketing permit OR 2 years after a marketing application is approved for the drug for the indication for which the drug is being investigated. If no application is filed, retain for 2 years after the investigation is discontinued and the FDA is notified, then destroy.
Retain records relating to investigational devices for the longer of 5 years after research results are submitted to the U.S. Food and Drug Administration in support of an application for a research or marketing permit OR 2 years after the investigation is discontinued/completed OR 2 years after the records are no longer required to support a premarket approval application or a notice of completion of a product development protocol, then destroy.
Retain medical records of minors for 7 years after completion of the research or until the minor has reached age 21 (whichever is longer), then destroy.
Retain all other research files for 7 years after the completion of the research or for a longer period of time if required by sponsor contract, then destroy.
See Item 197-Institutional Review Board (IRB) Records and Item 198-Research Misconduct Records for related requirements.