GENERAL QUESTIONS
Has the look of the CV changed in the last few years?
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- YES! If you have not updated the format of your CV since 2015 you are using an outdated format. The University of Maryland created a new CV template as part of the revamp of the UMD faculty reporting system.
- A number of new headings have been added to the new CV template.
- A number of headings from the old CV template have been moved (e.i., reviewing activities are no longer consider Scholarship but Service)format went through a major overhaul in 2015 with some minor revision in 2021.
- The use of the new format is a requirement for Appointment, Promotion and Tenure (APT) and Appointment, Evaluation and Promotion (AEP)
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Should my CV and other APT documents be written in first or third person?
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- The CV is normally not written from any point of view. If you must refer to yourself, to clarify in your role in something, do it in third person using your last name or role.
- EXAMPLE:
- PI Name and YOUR NAME. Date. Title. Granting agency. Total award $78,000 Co-PI (role) subcontract $9983.
- PI Name. Date. Title. NPS Gateways Program. $10,000. YOUR LAST NAME, Your Role (Senior Personal, Advisor, etc)
- For APT/AEP - the personal statement is typically written in first person.
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- In general, the style acceptable to your academic field is suitable for your CV . However, one widely accepted format is APA, which is utilized broadly across the Social Sciences. Info on utilizing the APA format can be found at https://owl.english.purdue.edu/owl/section/2/10/. Be sure to use the same citation style throughout the entire document.
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Are online citations different than hard copy citations? If so, how?
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- NO! not for a CV that is being submitted for APT or AEP. If you do not have an entry under a particular heading or subheading, that heading or subheading should be deleted, and the numbering should be updated to follow in chronological order.
- If you are building an TT TTK or PTK promotion CV you may consider keeping your CV with all possible headings so that you do not have go back and add headings or subheading should they be needed in future years. This will require you to make a copy and delete headings for your UME annual review CV.
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- YES! The UME AFR (Annual Faculty Review) CV contains much may contain more descriptive information and detail in the teaching section than does the UMD APT/AEP CV. (i.e., UME AFR CV may contain a listing of every talk given under a major program area during the review period with specific information about each talk (# people, length of talk, location, etc) – in the UMD APT/AEP CV all this information would be summarized into 1 or 2 sentences and potentially listed out in greater detail in the Teaching Portfolio)
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- Yes! Your UME APT/AEP CV and your UMD AFR CV needs to be signed and dated. You are certifying that the materials you are presenting are a truthful and accurate portrayal of your work.
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QUESTIONS ABOUT RESEARCH, SCHOLARLY AND CREATIVE AND/OR PROFESSIONAL ACTIVITIES
How do I designate the lead author on a publication?
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I have a journal article in press. Can I include it in my CV?
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- YES! an article that is ‘in press’ can be listed Yes! There is a specific heading within the Scholarship section that allows you to put works in the publication process in your CV. The key is the article must be accepted. In press = approved and accepted with a publication date.
- The manual states that unpublished items should be listed after the published items and should have “in-press” listed instead of a date.
- If pre-print electronic publication (epub) exists, indicate and include URL and anticipated date of print publication
- This includes: submitted, under review, pending revisions, accepted
- This does include: You are currently writing something and it's on you computer - the article must be in the publication process somewhere.
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I have submitted a journal article for publication, but I have not received notification of acceptance. Can I include it in my CV?
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- YES and NO! A submitted article can be included in your UME AFR CV but must be removed from your UMD APT/AEP CV! Same as above.
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What if my submitted journal article is accepted and/or published after my UMD APT CV has been submitted?
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- YES and NO! A submitted article can be included in your UME AFR CV but must be removed from your UMD APT/AEP CVThis goes under the same heading as articles in the publication process.
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Should I include publications and work from my entire career or only the past five years?
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Should I summarize my grants and gifts in a table? How do I indicate what my role was?
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- Tables may be appropriate for the UME AFR CVs but should be removed and summarized for the UME APT/AEP CV.
- Use of tables in the UME AFR CV is at the discretion of the faculty member. They can be utilized where it makes sense to do so. For example, if there are large amounts of data to share, it may make sense to summarize in a table.
- NO! Grants should be written as citations.
- If you are not the only Primary Investigator on a grant or gift you should briefly describe your role in the development of the grant/gift and award amount.
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- NO. Unfunded grants should NOT be included in the APT/EP CV. In your AFR CV, if in the year being reviewed you had written a grant and it was not funded, you can put that in the section Submissions and Works in Progress and indicate that the grant was unfunded. This will allow you PL to see the effort put out during the review year.
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I have a grant proposal that is currently being considered for funding, can I include it in my CV?
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- YES and NO! A submitted grant proposal can be included in your UME AFR CV (II.*. Submissions and Works in Progress) but must be removed from your UMD APT/AEP CV. Only awarded grants can be included in your UMD APT/AEP CV.
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QUESTIONS ABOUT TEACHING, EXTENSION, MENTORING AND ADVISING
Should I summarize my teaching data in tables or put in everything?
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| Tables may be appropriate for the UME AFR CVs but should be removed and summarized for the UME APT/AEP CV and/or moved to the Teaching Portfolio.Use of tables in the UME AFR CV is at the discretion of the faculty member. They can be utilized where it makes sense to do so. For example, if there are large amounts of data to share, it may make sense to summarize in a table.Make sure all tables are clear, accurately labeled, and contain ONLY fields necessary for reviewer to accurately assess info without wondering what is really meant!Consider including actual number of hrs. for teaching events to illustrate the depth of your teaching | Do NOT include complex and complicated tables that are difficult to understand | It is critical that table content agrees with the data in other entries. You might consider a table summarizing the number of classes taught in each program area at the start of the teaching section. The citations then flow from that table |
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I teach one class on campus annually. Should that be listed in the teaching section?
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