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Email the following information to your Fiscal Business Manager: 1. Name on the card |
If the ELF expense statement is prepared by the traveler, do they need to sign a hard copy?
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If the ELF expense statement is prepared by the traveler, they should check the traveler attestation button on the last tab. There is no need to sign a hard copy. Visitors who travel to the University and request reimbursement are required to sign a hard copy of the expense statement. |
Extension faculty routinely travel to surrounding states as part of their outreach efforts. They are not aware from week to week when travel out of state will be required. Is there some mechanism via the Travel Approval Request (TAR) for mileage only that could cover a one-month period?
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A monthly TAR may be prepared for travel (mileage only, no overnight stays) to the surrounding states. This would include Delaware, Pennsylvania, West Virginia, and the non-metro areas of Virginia. A TAR would be prepared at the beginning of each month stating the states to be traveled to, purposes, and a comment stating "blanket out-of-state travel for Extension or AES related duties". At the end of each month, ONE Travel Expense Statement (TES) would be prepared for all travel during that month related to the TAR. Only ONE Travel Expense Statement may be submitted per Travel Approval Request. |
Is there a University policy for claiming lunch expenses on a one-day trip?
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The cost of lunch is only reimbursable when the traveler stays overnight on travel. One exception exists - at meetings where it is necessary to maintain the continuity of the meeting and a planned luncheon is served to all attendees, the luncheon is reimbursable to employees within the schedule of rates for meals provided that the meeting began more than two hours prior to the normal lunch period AND extends two or more hours beyond the normal lunch period. |