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Units are permitted to pay an honorarium to interpreter(s) or speakers for workshop presentations directly from University accounts; however, if the EAC pays the honorarium and later seeks reimbursement from a University account, the EAC will not be reimbursed. Please call the Fiscal Business Manager if you have any questions.

If you are paying someone an honorarium, please provide the individual a memo/letter on UME letterhead (sample) indicating the amount/date/purpose of the honorarium. The individual must sign (prior to the event) this memo/letter to indicate they agree with the arrangement and provide their SSN. Once the event has taken place, the local office processes a Disbursement Voucher (DV) to pay the individual. The original hard copy will be sent to Accounts Payable with the DV Cover Sheet.

f the individual is not a vendor in KFS, work with the KFS user in your office to create a new vendor in KFS. When creating the vendor in KFS, attach a scan of the completed W-9 Form.